Excel filter partial match multiple criteria FILTER is particularly useful for isolating specific data within a dataset without altering the original data, making it an invaluable tool for analysis and reporting. Dec 24, 2023 · You can use FILTER, ISNUMBER, and SEARCH in Excel to search for partial matches in a dataset and get multiple matching values that match your search criteria. Jun 21, 2020 · Hi, I need to filter for two partial matches from the same column. The FILTER function in allows you to extract data based on specific criteria. One such function in MS Excel is INDEX and MATCH. Index Match Function with Multiple Criteria But how do you […] Apr 9, 2025 · I'm also looking for items with corresponding dates equal or before a certain due date search string - your 4th post to Lookup-with-multiple-criteria-and-display-multiple-search-results-using-excel-formula-part-4-john helped me resolve these criteria though. Often, MATCH is combined with the INDEX function to retrieve a value at a matched position. May 2, 2025 · The best way to use XMATCH with multiple criteria is to use Boolean logic to apply conditions. We would like to show you a description here but the site won’t allow us. This is my formula. Learn 3 easy ways to lookup with multiple criteria of both AND and OR type in any data set. This is an array formula and must be entered with Control + Shift + Enter in Legacy Excel. Jun 12, 2024 · This article explains 3 Excel formulas for Excel INDEX and MATCH with multiple criteria. Includes downloadable file! Aug 19, 2025 · Learn how to use Excel's Advanced Filter with multiple criteria using AND, OR, wildcards, custom formulas, and even VBA techniques. Nov 28, 2018 · Easily sum cells containing specific text for a partial match in Excel using the SUMIF or SUMIFS function with a wildcard. Includes examples for filtering for multiple items, begins with, contains, wildcards, etc. In this article, you will find four easy examples. Mar 14, 2023 · The tutorial shows how to make Excel IF statement with wildcard text and get it to work for partial matches. This article will describe the technique for performing a partial search with Excel's FILTER function. Video May 12, 2024 · To lookup values with INDEX and MATCH, using multiple criteria, you can use an array formula. With "2-Day Air" in cell G6 and 72 in cell G7, the formula returns $45. How could I edit Jul 12, 2018 · Learn how to apply text filters with VBA. This combination of functions allows users to find exact partial matches in the dataset and get several matching values. Formula examples are available for download. We’ll walk you through simple examples to help you get started quickly and use this tool to save time and stay organized. Oct 23, 2024 · I am sure this may be a bit confusing, but I have a database similar to this screenshot: What I want to do is, based on the data on "Info" ranges, apply a value to the Value ranges. I hope I have explained it well. The 6 rows above this table are for entering filtering criteria. Enter the INDEX MATCH formula in the Formula bar. This post describes a workaround to perform this task. Explaining Consider the following table: Oct 29, 2023 · I suggest one table with the first column being the department name then you can filter by department to look the same as if you are looking at a seperate sheet for that department. May 14, 2024 · To perform a partial (wildcard) match against numbers, you can use an array formula based on the MATCH function and the TEXT function. Jan 15, 2025 · Master Excel’s COUNTIF/COUNTIFS for multiple criteria using OR, AND, & FILTER methods. This approach not only Feb 9, 2024 · MATCH is an Excel function used to locate the position of a lookup value in a row, column, or table. If you ever need seperate worksheets then it would not be difficult to create them as and when needed. The Excel FILTER function is used to extract matching values from a range or array based on one or more specified conditions. This guide covers partial matches (Contains), OR and AND combinations, date ranges, excluding spaces, removing duplicates with UNIQUE, and error handling with IFERROR, all with practical examples. Jun 8, 2017 · Reverse Partial Match Lookup A few great questions came in from last week's post on 2 ways to filter for a list of multiple items. Note: FILTER is a new dynamic array function Jul 3, 2024 · Partial match string in excel is done by using the VLOOKUP, the XLOOKUP , the INDEX MATCH combo , IF OR, IF ISNUMBER SEARCH combo functions. Oct 1, 2022 · I'm trying to do a FILTER considering to include a match on several columns (whose number is not predefined at start). One column contains a list of cities, another contains text variations of "public" and "private" (which is I'm able to find formulas for a partial match (i. The result is 7 since the number in B11 (the seventh row in data) contains 99. The filter function will return a list of values where that search/isnumber function returns a number. The second filter, filters on the results of the first. net/files/EMT1835-1837. May 13, 2022 · 1 How to extract / filter an inventory list (in range B3:C7) based on a lookup list with partial strings (in range F2:F3)? I know that if the filtering strings were complete (not partial) the formula would be =FILTER(B3:C7, COUNTIF(F2:F3, B3:B7)). Basically, you can search for a partial name, isnumber will return a position in your more detailed table if the partial term is found. Examples to filter duplicates, cells containing certain text, with multiple criteria, and more. In the example shown, the formula in H8 is: =INDEX (E5:E11,MATCH (1, (H5=B5:B11)* (H6=C5:C11)* (H7=D5:D11),0)) The result is $17. Apr 14, 2025 · To filter data with multiple criteria, you can use a formula based on the FILTER function combined with the boolean logic. An Alternative: FILTER functions is also used. XLOOKUP is a modern and flexible replacement for older functions like VLOOKUP, HLOOKUP, and LOOKUP. Examples for advanced filter, autofilter or FILTER function. Aug 3, 2024 · This article describes 2 ways to use index match with multiple criteria for partial text in Excel. com To filter the list range by hiding rows that don't match your criteria, click Filter the list, in-place. Feb 28, 2024 · With help from some of this site's suggestions, I've got the following formula to pull from several worksheets: =FILTER(VSTACK(FRR:SOD!G3:M200), (VSTACK(FRR:SOD!K3:K200)<>"")* (VSTACK(FRR:SOD!K3:K200)="ABC XXXX")) Is there a way to filter for a partial match within "ABC XXXX"? Think of ABC as a location, and XXXX as a job/position at that location. Excel has the SUMIF and SUMIFS functions that allow you to add a range of cells based on one or more criteria. Aug 14, 2023 · I have a filter formula with 2 criteria. Is this possible? A solution that can be generalized to any such situation would be preferred. Apr 5, 2023 · In older versions of Excel, it is possible to set up a partial match formula to return more than one match, but it is more complicated. I cannot get my contains partial text part of the formula to work. May 21, 2021 · To lookup and retrieve multiple matches in a comma separated list (in a single cell) you can use the IF function with the TEXTJOIN function. Sep 23, 2020 · 0 To extract multiple records based on multiple criteria, you need an array (CSE) formula: How it works: Enter this array formula in cell A43, and finish with Ctrl+Shift+Enter, fill across. You can also filter the table using the search criteria. Apr 30, 2024 · 5 suitable methods to lookup partial text match in Excel. And sometimes, you may want to get the sum of cells based on partial match in the dataset. Note: In the current version of Excel, you Aug 13, 2024 · To perform an approximate match lookup with multiple criteria, you can use an INDEX and MATCH formula, with help from the IF function. In the example shown, the formula in D5 is: =UNIQUE(FILTER(B5:B16,(C5:C16="b")*(D5:D16>5))) which returns the 3 unique colors in group B with a quantity > 5. Notes: (1) This is an Sep 12, 2019 · I want to match partial values from row D in row A. Screenshot of table layout. Get practical examples for accurate counts. Apr 5, 2023 · =FILTER (data,ISNUMBER (SEARCH (search,data))) To extract all matches based on a partial match, you can use a formula based on the INDEX and AGGREGATE functions, with support from ISNUMBER and SEARCH. Aug 28, 2025 · Learn how to filter with multiple conditions in Google Sheets using FILTER and QUERY functions, combining AND, OR, text, and numeric logic. May 6, 2025 · The Excel XLOOKUP function is a powerful tool designed to look up a value in one range and return a corresponding value in another range — it supports approximate and exact matching, wildcards, regular expressions (regex), reverse searches, and lookups in vertical or horizontal ranges. It allows you to return as many values as correspond to a selection criterion. Formulas featured in the video If you need more than two 'wildcarded' criteria at once, a significantly larger amount of coding can be used to build an array to pass into the filter and then use the Operator:=xlFilterValues option. The names however, depending where I get them can have middle names on it whereas other just have last and first name. They offer a flexible way to analyze and report your data. Arun and Edil wanted to know how to filter a column for a partial match to any item in the filter list. It allows users to apply multiple criteria using logical expressions like AND and OR, providing greater flexibility in data analysis. Apr 28, 2025 · To filter data with multiple criteria, you can use the FILTER function and simple boolean logic expressions. Jul 11, 2020 · Hi. I am not attaching file due to confidentiality. In the example shown, the formula in G8 is: =INDEX (data [Cost],MATCH (G7,IF (data [Service]=G6,data [Weight]),1)) where data is an Excel Table in the range B5:D16. Use these methods to solve your problem. This is an array formula and must be entered with Control May 2, 2025 · To perform an approximate match lookup with multiple criteria, you can use the XLOOKUP function, with help from the IF function. See full list on thespreadsheetguru. autofilter activesheet. Aug 2, 2024 · Step 2 – Combine the INDEX and the MATCH Functions for Multiple Criteria using a Wildcard in Excel Select E7. Download our practice workbook, modify data and exercise! Nov 23, 2023 · The filter function is a newly introduced function in Excel 2021 and Excel 365. In the example shown, the formula in F5 is: =FILTER (list1,COUNTIF (list2,list1)) where list1 (B5:B16) and list2 (D5:D14) are named ranges. Oct 17, 2024 · The Excel FILTER function sorts data based on specific criteria. May 21, 2024 · Learn how to apply INDEX, MATCH and COUNTIF functions with multiple criteria in Excel. This is because the lookup_array is an array that contains only 1s and 0s. Aug 28, 2025 · We've compiled a guide to easily implementing multiple conditions using the Excel FILTER function. I have a VBA code where I filter a column by certain names. F5 and G4 are entered as mixed references so that the formula can be copied through the table without modification. MATCH supports approximate and exact matching, and wildcards (* ?) for partial matches. Column C gives the criteria. My spreadsheet does have a header row. Col1 contain A1,Col2 contains A2,Col9 contains I9 and so on. In the example shown, the formula in F5 is: =FILTER(B5:D16,(C5:C16="A")*(D5:D16>80),"No data") The result returned by FILTER includes only rows where the group is "A" and the score is greater than 80. I would like to be able to pull everyone Apr 12, 2023 · See how to filter in Excel dynamically with formulas. In this Microsoft Excel video tutorial I explain how to use wildcard criteria with the FILTER function. Oct 12, 2023 · It also allows me to do partial matches easily. Where we want to combine additional search terms with a logical 'And' or 'Or', there's no way to do this alone with the search function. In the example shown, the formula in F5 is: Aug 21, 2014 · Re: Excel VBA: Autofilter with 3 or more criteria and wildcards The names in the criteria array. Feb 3, 2025 · Partial match for multiple strings - AND logic - returns all matches (Excel 365) The following formula extracts values from cell range B3:B13 if both strings are found in a cell, in other words, a partial match for both conditions. Another could be Smith, John Apple. Exact or partial match In this video , I will give you a new formula using whihc you can easily Exctract Multiple rows base on Partial Keyword matching. rangea8j61 button1_click end field=9 Jul 3, 2024 · 7 suitable methods to VLOOKUP and return data based on all matches in Excel. Whether you’re a beginner or advanced user, this guide covers every aspect—from basic syntax to complex filtering techniques and Dec 15, 2023 · What I want is that I want to add few more criteria for filtering after FILTER (v,INDEX (v,,1)<>""). INDEX and MATCH are two functions, but they are used combinedly to find a value using multiple criteria. With "2-Day Air" in cell G6 and 72 in cell G7, XLOOKUP returns $45. This video will guide you through the process of using INDEX and MATCH functions together, not just with one, but with multiple criteria across both row and column headers. Jul 17, 2024 · This article narrows down six formulas to find cells that match multiple criteria from different arrays in MS Excel. When there is a match it should return the value from D. Aug 24, 2023 · In this guide, you’ll learn how to use the FILTER function with multiple criteria. That’s where the INDEX and MATCH functions come in. There is no code to show for this. The first 3 rows are for 'OR' matches - so each time a value is entered, the filter will return more values (as more matches are found). Download our practice workbook, modify data, find new outputs and exercise! Mar 26, 2025 · The Excel FILTER Function is a revolutionary tool for extracting data dynamically based on multiple conditions. INDEX and MATCH XLOOKUP is only available in newer versions of Excel, but you can use the same technique with INDEX and MATCH, which will work in any version. Sep 27, 2024 · Master Excel formula for partial matches using VLOOKUP, XLOOKUP, Filter and more Examples. 'Bowling', instead of 'Bowling n/a'. xlsxLearn about how to use a list of partial text contains criteria to filter a list using the How to use the FILTER function in Excel to filter a range of data based on criteria you define. Filter Partial Match String Filter Commodity Name Containing "green . In this article, we will understand the fundamental concept of the Filter function which is efficient in finding the filtered string presented in the dataset that relies on the specific criteria and extracts only those searched strings. The result returned by FILTER includes only the values in list1 that appear in list2. May 16, 2025 · Discover how to do partial match with FILTER function in Excel. We will learn how to perform partial matches and search for specific patterns within a dataset. Feb 13, 2023 · To filter data to include data based on a "contains specific text" logic, you can use the FILTER function with help from the ISNUMBER function and SEARCH function. May 2, 2023 · Hi I need to run a match function on several criteria, eg here is a function which searches N name of a person (column "C) through the rows with the word "person" (in the column &quo We need to filter all of these patient rows for any that contain one or more medications like "aspirin", "motrin", etc. Below is an example of the column I need to add a descrip Feb 3, 2022 · The search function performs a partial match against multiple fields based on a single search term. Formulas featured in the video. Step-by-step guide for all Excel versions. Apr 10, 2025 · Learn how to extract all partial matches in Excel, either listing them vertically with a formula or combining them into a single cell using VBA. In the example shown, the formula in F5 is: =FILTER(B5:D14,ISNUMBER(SEARCH("rd",B5:B14)),"No results") Which retrieves data where the street column contains "rd". How the above formula would be redefined to get above criteria into consideration. Nov 9, 2023 · Do you need to match part of a string in your spreadsheets? Learn how to check for partial matches in Excel in this guide. =IFERROR (CHOOSECOLS (FILTER (Table1, (Table1="*B1"*)* (TEXT (Table1,"mmm")=B2),0),XMATCH (A4:D4,Table1,0)),"Error") Nov 9, 2024 · The Excel FILTER function filters range with given criteria and extracts matching records from an array of filtered values. Mar 14, 2023 · The tutorial shows how to do multiple criteria vlookup with INDEX and MATCH in Excel. Jul 31, 2025 · How to create Excel filter based on list of criteria on worksheet. Jan 31, 2023 · Excel is a wonderful tool and helps you to perform difficult tasks easily by using the defined functions. Jun 28, 2019 · MATCH is set up to match 1 as an exact match, and returns the position to INDEX as a row number. In the example below, I need to filter for "*99P07H*" and "*08865*" under Column A (Barcode) Barcode Trailer Route Trip 99P180--13131KNXK-02402801820 99T000000824466 002B4 5F6EF 99P07H--13131KNX2-02412824726 Feb 26, 2024 · Instead of looking for an exact match to "ABC XXXX", Is there a way to filter for a partial match to just "ABC"? Think of "ABC" as a location, and "XXXX" as a job/position at that location. 00. Jul 7, 2025 · Learn how to return all matching values in Excel using FILTER, INDEX, array formulas, and more. For Jul 11, 2021 · I've taken a class where we learned basic excel formulae, but nothing as deep as a multiple criteria sumproduct function. I have words that can have multiple partial matches (for example 'summer dress' and 'dress' are both partial match for 'XXL Summer dress') I thought I'd order row D from most characters to least to get the best match. 3K subscribers Subscribe Aug 2, 2022 · To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. In this article, we will learn about how to extract all partial matches in an array of values in Excel. If no data meets criteria, FILTER returns "No data". Jun 18, 2023 · Hi, I want to match name in table1 with name in table2 and match a partial text in table 2, to fetch results. Learn to apply this versatile tool for efficient data management and analysis in spreadsheets. But I can't find a way to include more filters, for example Hobby_List should have a partial match for Bowling, and there should be a seperate complete match for Interest_List for the person to show up. Example for one sheet would be Smith, John. Nov 21, 2023 · The objective of this tutorial is to show how to use wildcards with the XLOOKUP and FILTER functions in Excel. 00, the price of a Large Red T-shirt. I just have not been able to find out how to do multiple partial matches from a range of cells containing the words to match on a table. In the example shown, the formula in H8 is: =XMATCH(1,(B5:B15=H5)*(C5:C15=H6)*(D5:D15=H7)) The result is 6, since the sixth row in the data contains a Medium Blue Hoodie. 94M subscribers Subscribed May 21, 2024 · Method 2 – Retrieve Numerical Data by Combining INDEX and MATCH Functions for Partial Match with Multiple Criteria Steps: To get the Book’s Name, type the below formula in cell D16 and press Enter. Read below for View products How To do Partial Match with the FILTER Function in Excel #shorts Leila Gharani 2. Feb 20, 2023 · FILTER function with wildcards / partial text strings in Excel | Excel On The Go Excel Off The Grid 58. Aug 20, 2025 · Discover how to pull data from another sheet in Excel using VLOOKUP, INDEX & MATCH, FILTER, XLOOKUP, and Power Query based on criteria. Apr 19, 2024 · In this article, we have discussed how to use INDEX MATCH formulas to get multiple matches for different real-life cases. We want to see if the cell in the data list contains ANY of the words in the filter list. Transpose with paste special Aug 5, 2020 · I have some data that I would like to assign a description based on the partial strings as those can come with partial and different names. Apr 6, 2025 · Key Takeaways The FILTER function in Excel is a powerful tool for dynamic data filtering, available in the latest versions of the software. 🕰️ Timestamps 00:00 Introduction 00:41 Contains criteria 02:54 Begins with criteria 04: 2 days ago · Using the INDEX-MATCH Function with Multiple Criteria for Partial Text in Excel — 2 Methods Excel’s powerful data lookup and retrieval capabilities empower users to manage and analyze large datasets efficiently. May 12, 2025 · Using Wildcards in Formulas As well as using wildcards in Excel's Find And Replace dialog box, you can use them in arguments for various functions, such as XLOOKUP to generate a partial match lookup, COUNTIFS to count the number of cells that match multiple criteria, and many more. Apr 24, 2024 · This article will describe 7 different ways to filter with multiple criteria as an array using Excel VBA quickly and effectively. The FILTER function La FILTER function of Excel is one of the most used functions. e. The only change to the macro was going to the criteria array for the multiple names with the wildcards. Feb 14, 2016 · I want to put autofilter in vba that filters any row with cell in 12th column that contains "613-" as a part of its text string. Apr 30, 2023 · To filter data to extract matching values in two lists, you can use the FILTER function and the COUNTIF or COUNTIFS function. It dynamically returns a subset of the data that meets the given criteria. If you have to do it more than once Automate it! Download Excel File: https://excelisfun. Note the lookup_value in XMATCH is 1. In the example shown, the formula in E6 is: =MATCH ("*"&E5&"*",TEXT (data,"0"),0) where data is the named range B5:B15. This formula shows one approach based on INDEX and MATCH. What I need help on is this: I have multiple columns with values that I'm trying to sum if they match the criteria. In the example shown, the formula in H7 is: =VLOOKUP(value&"*",data,2,FALSE) where value (H4) and data (B5:E104) are named ranges. For instance, we have a large array of values and we need to extract all the values matching the string. Aug 13, 2024 · For an example of a problem that cannot be solved with concatenation, see XLOOKUP with complex multiple criteria. Note: you can use the same approach Jun 3, 2021 · To retrieve information from a table based on a partial match, you can use the VLOOKUP function in exact match mode with a wildcard. The number 1 works for the lookup value because the array now contains only 1's and 0's, as shown above. thanks If you're in 365+, use a COMBINATION of dynamic filtering, isnumber, and search. In many cases, you may want to perform a partial match using FILTER, meaning you want to extract data that partially matches a certain word or phrase. As is the case in this example to return the employees on leave on a given date. How to do partial match with FILTER function - Excel Tips and Tricks Discover how to do partial match with FILTER function in Excel. Mar 5, 2016 · VBA Autofilter partial match in column BenGee Jul 18, 2018 . In that format. In the example shown, the formula in G8 is: =XLOOKUP (G7,IF (data [Service]=G6,data [Weight]),data [Cost],,-1) where data is an Excel Table in the range B5:D16. That's what's not working. Among the multitude of functions available, INDEX and MATCH are frequently used together for their flexibility and precision, especially when handling complex lookup scenarios. With dynamic arrays, data extraction, and non-destructive analysis, this function updates results automatically when your source data changes. The concept is very simple using Search with array logic. Jun 30, 2024 · How to lookup with multiple criteria in Excel. Apr 6, 2025 · Ever found it hard to locate data in your Excel spreadsheet? The VLOOKUP function is great, but it’s not perfect for searching with multiple criteria. xhmjir qorqd bdmpl ejgsx cuovos zyvyglpp wcj ebiht fiebnd sflcahu ryb iuwuv ctzp cthfw hrax